24 Things You Need to Know What Your Wedding Planner Can Do

• February 15, 2022

Wedding planners are superheroes to make your wedding perfect. They are with you from start to your grand exit. Wedding planners do a lot of things in your wedding from your invitations to your last dance. They are there for you to serve as mediator and back support in many sticky situations. Wedding planners are a magician and make your vision to reality.

1. Determine Your Budget

Before starting everything, you have to determine your budget. You must know who is paying for the wedding? What are your priorities? or which things are necessary to do? The wedding planner will help you to determine your budget. They can calculate the exact cost and easily break down the budget.

And since these figures will change as you plan, it is better to start a detailed spreadsheet from the beginning of the wedding planning. It helps you to track your spending and makes it easy to adjust numbers along the way.

2. Ideas and Inspiration

The wedding planner can develop the designing element in you. They help you select color palettes, create floor plans, choose decor, rentals, lighting, and curate. Wedding planners have all kinds of ceremonies experience.

Wedding planners perfectly create your vision with professional touches. Expertly impose your personality and style from the wedding theme.

Either you have a traditional wedding to ultra-modern chic wedding, they cover it flawlessly.

3. Initiates Family Mediation

Wedding planners also play the role of mediator in weddings. Weddings can cause family dynamics highlighted. It is impossible to make everyone happy at the wedding, especially when it is a bit emotional.

The wedding planner is a neutral person and can express the perspective in a better way. They serve as a buffer in tricky relational situations. A wedding planner can help put to end misunderstandings and miscommunication.

4. Manage Wedding Finances

A wedding planner helps you expand and manage your wedding budget. They advise on pricing and estimates and tell you the right amount to spend on all these things.

The wedding planner will give you money-saving options. Wedding planners know many vendors provide services that match your budget. Also, they can keep track of your deposits and due dates. So you never miss your deadlines they, keep everything lined. A wedding planner keeps you on schedule and never lets you forget anything.

5. Offers Fashion Suggestions

The wedding planner can help you to decide the wedding attire of the wedding party and family members. They give their expert advice to chose the color and style of bridesmaids, groomsmen, family members, and other people in your wedding party attire.

The wedding planner can offer fashion guidance on shopping for your wedding dress, suit, tuxedo, or accessories. They know many shops and boutiques from where you can purchase or rent dresses for the wedding.

6. Keep Your Wedding Meetings Schedule

A good wedding planner will keep your wedding meetings lined up. They will help you not to forget your meetings. Wedding contains a lot of venders and different events before the wedding.

The wedding planner will remind you when you have to go for cake tasting, dress fitting, salon, and many more. They arrange meetings with the vendors and keep things work smoothly to make your big day grand.

7. Sending Invitations

Sending invitations is another responsibility of the wedding planner. They will take care of those time-consuming details. Collect the guest list and check the town and out-of-town guests. They either use the postal service or use email to send invitations.

Also, wedding planners help to choose the design and texture of invitations. Either they are on the paper or imprint on something. They take care of everything so you and your family and friends can enjoy the precious time.

8. Make Your Wedding Website

A wedding planner can make your wedding website and do all the hard work. With your beautiful engagement photos, the wedding planner decorates your wedding website. They perfectly add the details about the dates, venue, and events.

They reply to the RSVPs and email invitations.

Also, they can add the wedding registry and every detail related to your wedding. A wedding planner will outline all necessary information for your guests, like accommodation and transportation details.

9. Follow Your RSVPs

Wedding planning is a tiring process that requires a lot of energy and time. After sending invitations, managing RSVPs is a stressful process. And having a wedding planner is a blessing. You have one more thing off your to-do list.

The wedding planner can track your RSVPs efficiently. They kept inform you about the reply from the guests. So you can plan things easily and stress-free. They maintain the guest's list and arrange the seating order with ease.

10. Guide Reliable Wedding Vendors

A wedding requires many things and involves many vendors like caterers, florists, photographers, and many more. A wedding planner can help you in the chooses of other vendors.

They are in this business and know many vendors. Also, a wedding planner can get you a vendors' discount. The reason behind this is because they brought business to vendors. So they can do anything to please the wedding planners. Your wedding planner can guide you to reliable vendors.

11. Create Guest Experience

If you, planning a destination wedding or weekend wedding, Your wedding planner will help create guests experiences. They will coordinate details like travel, hotel room bookings, transportation, and welcome bags.

They can design guest experiences like a themed welcome party for long-distance guests. Arrange special entertainment for your guests and long cocktail hour or late-night snacks. And they can make your celebration last long with an after-party and loveable wedding favors.

12. Offer Etiquette Advice

We may all love our family members and friends. But sometimes their suggestions may not go with your wedding theme. Wedding planners can provide unbiased, educated, and creative suggestions. A wedding planner is a couple's go-to resource for all things proper etiquette.

They are experts in wedding etiquette help you in sticky situations like plus one invites. A wedding planner can give professional advice from seating arrangements to stationary wordings. They can arrange the seating arrangement in such a way as to avoid conflict and execute the event seamlessly.

13. Keep the Flow of the Ceremony

A wedding is not a single event but, it has a series of events. The wedding planner will ensure no events get missed during the ceremony. From cutting the wedding cake, speeches to the first dance, they will keep everything intact.

Your wedding planner stands by your side for creating a start to finish wedding experience. They make sure that your loved ones will not miss anything, and they are there with you in every single moment.

14. Check the Sound System

The wedding planners can do a lot of work before the ceremony. They assure that the microphone is working correctly and crackles sounds are not coming from the speakers. The sound system should be working perfectly to keep harmony in the ceremony.

It is a bit awkward when your father starts the speech, and you hear only noise rather than his words. When you go for your first dance, the wedding planner will make sure the music will go on. A good wedding planner will make your event flawless and unforgettable.

15. Help Design Wedding Photos

The wedding planner makes assure that your photographer and videographer are present during all events. They will coordinate with them and express your wedding theme and style. The wedding planner should be closed with them so they can create your vision.

Also, they make sure the bride has a perfect look for the photos. She will not feel regret when she sees her wedding photos after the big day. Help her with her hair and makeup. The wedding planner has an emergency kit posses everything she needs for last-minute preparations.

16. Order Rental Items

The wedding planner will order all the rental items need for your wedding decore. Like Specialty Chairs, Linens, Draping, Lounge Furniture, and White Dance Floor. These things can complete your wedding decore. Renting decore and all other accessories is a stressful process.

A good wedding planner will always arrange all things ahead of time and return them after the event. You do not need to worried about the decore before and after the event. Wedding planners are magicians and create your dream wedding.

17. Manage Noisy Guests

The wedding planner will help to manage the noisy guests. They keep them away from the sight of the bride and groom. A wedding planner will know many things about how to distract these kinds of guests. They will keep them busy at the snack or cocktail bar.

Offer them coffee to cool them down and settled. The wedding planner will arrange some guest activities to occupy these kinds of guests efficiently. Like, bing them on the snack station serving sweet treats. Or set up a potpourri station where your guests can scoop fragrant herbs into illustrated sacks.

18. Book Transportation for Guests

Booking transportation is one of the primary responsibilities of your wedding planner. When you are having a destination wedding or separate venue for wedding and reception. The wedding planner will book vehicles for your guests.

The shuttle bus service can carry your guests from your ceremony venue to the reception hall. Or book car rides like Uber for your wedding guests. So your guests can enjoy the wedding without any inconvenience.

19. Book Honeymoon for Couple

Your wedding planner does booking your honeymoon if you asked for it. Tell your wedding planner about your dream destination for your honeymoon. Either you want a honeymoon with thrills and adventure or a laid-back romantic getaway.

The wedding planner sure knows many vendors to make your honeymoon as you desire. They will do all the necessary paperwork and things required for your trip. You have to pack your bags and head to your dream destination right after your event.

20. Wedding Planner Can Handle Ceremony-to-Reception Flipping

If you have a wedding ceremony and reception at the same venue, the wedding planner will do the flipping perfectly. A wedding planner will take care of every detail of the flipping from the ceremony set-up to the reception.

They coordinate with the catering staff and florist to seamlessly transform the space in under an hour. The flipping is done correctly during cocktail hour. A wedding planner can give a chance to enjoy every moment of the big day without stress.

21. Wedding Planner Help in Additional Event Planning

Bridal parties are an integral part of weddings to honor your family and friends. Wedding planners can provide a little extra assistance with your bridal parties.

They will help you with bridal showers and arrange fun and enjoyable activities. From organizing a bachelorette party to set up a fun trivia quiz, they are at your back. Wedding planners fill your day and night with pleasure and unforgettable memories.

22. Wedding Planners Will Help You with Your Needs

The wedding planner will help you with your needs. They are experts in handling the mishap in the last minutes. Wedding planners possess a retrieve kit that contains all the necessary things required for the last-minute preparations.

All wedding planners have a backup plan for everything. They will do hair and makeup or finishing touches to your dress in case of any mishaps. They will make your big day pop.

23. Planning Grand Exit

The wedding planner will plan your grand exit with aesthetic details. They can make your exit with sparkles, flower petals, or ribbon brands. Also, they can arrange an eco-friendly wedding exit if you have a green wedding.

The wedding planner can take care of your suitcase and personal belongings. They make sure to place them in your car before your exit. So the overnight bags or personal belongings arrive safely at their hotel.

24. Wedding Planner will return All Rental things

Your wedding planner will take care of all the rental things including, decore and wedding attire. They will surely return the groom's tuxedo or bridal gown. Collect all dresses from the wedding party if taken on rent.

You don't have to worry about it returning them. Also, the wedding planner makes sure safe return all drapes, dishes, chairs, and centerpieces to the rental agency.